Description of Rooms and Stockrooms Inventory Management
With hoteldruid you can record in an inventory the items existing in a room or stockroom, so that you
can easily detect missing goods and their quantities. For example through a room inventory you can manage the
provisions of an in room minibar or through a stockroom inventory those of a restaurant or bar.
For this purpose you can create an extra cost that, at the moment of its selection, will automatically delete
some specific items from the inventory of the room occupied by the reservation or from a stockroom. So, for
example, by assigning an extra cost called "first course" to a reservation you can delete all the ingredients needed
for that "first course" from the inventory of a stockroom called "restaurant". Following this example, taking
advantage of the hoteldruid privileges system, you can allow the users that connect to the program from the
restaurant to only modify reservations by adding or deleting extra costs connected to the restaurant menu.
If, when inserting the extra cost, the required items are not present in the inventory then an error
message will be displayed. In the case it is a room inventory, and the reservation can still be moved in
other rooms, the hoteldruid automatic assignment will try to move the reservation in a room which
has still available the items required by the extra cost in its inventory.
If, accessing the inventory of a room or stockroom, there is an item which quantity is below the
default minimum, then you will be able to refill it from other rooms that have the quantity of this
item over the minimum or from stockrooms where the item is available.
Rooms Cleaning Management Through the Rooms Inventory
Through a room inventory it is possible to manage rooms cleaning in an alternative way to the one
described in the section about extra costs. It will suffice to insert in the inventory of each room an item
called "cleaning" and to create an ad hoc extra cost called "cleaning" that, even with a price of zero, when it
is inserted will delete the "cleaning" item from the room inventory.
To the cleaning staff will suffice to check the rooms where the "cleaning" item is missing to know which ones
have to be cleaned, and they will be able to restore it once they have finished. Through the hoteldruid privileges
system you can create users that are allowed only to see and modify the quantity of the "cleaning" item in rooms
inventory.
Furthermore before registering the check-in of a reservation you will be able to select for the reservation
the "cleaning" extra cost, so that it will be moved in a room that has already been cleaned, and that
room will loose its "cleaning" item. So this method has the advantage that you don't have to manually check
the clean rooms at the moment of registering the check-in.